diff --git a/organization/_posts/2026/2026-10-08-coordination.md b/organization/_posts/2026/2026-10-08-coordination.md new file mode 100644 index 000000000..5dd023953 --- /dev/null +++ b/organization/_posts/2026/2026-10-08-coordination.md @@ -0,0 +1,139 @@ +--- +title: "HSF Coordination Meeting #314, 8 October 2026" +layout: plain_toc +--- + +## Attending + +Present/Contributing: Claire Antel, Eduardo Rodrigues, Ruslan Mashinistov, Pere Mato, Johannes Elmsheuser, Michel Hernandez Villanueva, Richa Sharma, Christian Wessel, Steven Gardiner, Saptaparna Battacharya, Caterina Doglioni + +Apologies/Contributing: Graeme Stewart, Alexander Moreno, Inês Ochoa + +## News, general matters, announcements + +### Steering Group & Advisory Group + +- Next HSF Steering Group Meeting tomorrow, Oct 9. +- Next AG meeting will take place in Bologna in Nov. during the joint WLCG/HSF workshop. + +#### WLCG/HSF workshop + +- 2-6 November 2026 in Bologna, [Indico page](https://indico.cern.ch/e/wlcg-hsf-2026). +- Review of abstracts and agenda being finalized. + +### HSF Affiliated Projects and Software + +Status at - 6 projects affiliated, 1 being finalised this week. + +Other potential projects: we have a rather comprehensive list of projects interested or to be approached. The list has +been sent to the Advisory Group to receive feedback from the Engaged Communities +(experiments and other relevant collaborations/projects). + +- Projects being approached - we need volunteers to contact them. +- Projects interested - we need volunteers to find reviewers and/or review them. + +Do not hesitate to discuss around you to identify relevant projects/libraries that could engage with the affiliation programme. AA conveners are in an excellent position to help us identify which projects to prioritise to join the affiliation programme. + +### AI in contributions to HSF repositories + +#### "AI Statement" for contributors to HSF repo +*Feedback still welcome:* So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are starting to get some. On occasions we can be flooded by not-to-useful contributions. +This year an "AI statement" is strongly suggested in GSoC proposals. We should do something similar. +There is an ongoing discussion at . +Suggestion to update the [website how-to](https://hepsoftwarefoundation.org/howto-website.html) with a statement on AI and how we will be dealing with "spam". + +#### Forum discussion: Towards common responsible AI-assisted coding guidelines + +- "Guidelines docathon" to brainstorm further organized on Wed 30th Sept at 15h30, . + - Question: What "job" do we want the AI-assisted-coding system to do / not do for us? How do we keep trust in the job being done? + - ~10 participants, prioritization of topics based on Practical, Technical, Social and Emotional context. + - Initial guidelines being prepared based on the most voted persona/use cases. +- Next iteration of the forum tentatively for Oct 21. Indico Agenda to be circulated by email. + - Please contact us if you are interested on contributing. + +### HSF Seminar Series and Compute Accelerator Forum + +Past HSF seminars: +- [30th Sept](https://indico.cern.ch/event/1689368/): Seminar on "assessing sustainability of AI" by Sophia Wilson ([SAINTS Lab](https://saintslab.github.io/), University of Copenhagen). + - ~20 participants + +Planned HSF seminars: +- 14th Oct: HSF-IML joint seminar on "[WhAM: Whale Acoustic Model](https://arxiv.org/abs/2512.02206)" (part of [CETI project](https://www.projectceti.org/) that has the longterm goal of translating whale speech). + - . + - Will exceptionally start at 16h00. + - Speaker will attend in person. + +Thanks to the activity groups for coming to us with seminar ideas and speakers! +HSF seminar conveners are reachable at . Please send your suggestions for next seminars. + +## Activities Updates + +### GSoC 2026 + +A full report at the end of this year's programme will be given at the joint WLCG/HSF workshop in Bologna. + +### Software Training + +- Past Events + - [HSF/IRIS-HEP Training Hackathon: Training on Effective AI-Assisted Coding in HEP and NP](https://indico.cern.ch/event/1729528/) - Sept 28. + - [HSF/IRIS-HEP Profiling in Python (Virtual)](https://indico.cern.ch/event/1723179/) - Oct 7. + - Instructor: Iason Krommydas + - 50 participants registered + +- Next Events + - [15th HEP C++ Course and Hands-on Training - Advanced C++](https://indico.cern.ch/event/1689553/), 12-16 October. + - Registration is open + - As of today: + - In person: 13 participants registered + - Virtually: 47 participants registered + - [WLCG/HSF Workshop](https://indico.cern.ch/event/1655190/), 2-6 November - HSF Training parallel session on Software Training in the AI-Assisted Coding Era. We are working on the agenda: + - Confirmed: + - CMS, Belle II, EVERSE, HSF, ATLAS + - TBC: + - EIC, CLARIPHY, LHCb, ALICE + +- Papers + - Collection “[Software Training in High Energy Physics for the AI Era](https://www.frontiersin.org/research-topics/82889/software-training-in-high-energy-physics-for-the-ai-era)” - Frontiers in Big Data: + - HSF/IRIS-HEP Training on Responsible Usage and Best Practices for AI-Assisted Coding - Summary submitted on Sept. 16 + - Full manuscript - Nov. 29 + - [Training on Data Analysis Reproducibility via Containerization with Apptainer](https://arxiv.org/pdf/2604.06244) - The Journal of Open Source Education - It was submitted ~7 months ago. We are considering submitting it to a different journal. + + +### Physics Generators + +- Steve Mrenna will present on behalf of Pythia for the "responsible AI" discussion mentioned above. + +### JuliaHEP + +- Unfortunately, JuliaHEP 2026 has been postponed to 2027 basically because of the low number of registrations. New date and location to be announced. + + +## AOB + +Open PRs to HSF repo: +- : addition of CONTRIBUTING.md. +- : addition of pull_request template. +Have been up for long time with no input other from Eduardo and Claire: Will just go ahead and merge. Can get follow up PRs if needed. + +#### HSF calendar + +Do not hesitate to get in touch with the SG if you have/know of events useful to add to the HSF calendar. +The calendar is used by very many to check for available dates, constraints, and plan events. Thank you in advance. + +### HSF Promotional Poster + +Sapta has a poster to promote the HSF. There is one version [here](https://indico.cern.ch/event/1606598/), but please contact her for the latest version. +- (Claire) A slightly edited version based on Sapta's poster: + +### Physical Constants / HEPdata Library + +There is now an early "proof of concept" version: [hep-constants](https://github.com/HSF/hep-constants). Some generally positive feedback was received, but no further development yet. +We are looking for contributors. + +### Next Meeting + +The next coordination meeting will take place October 22. + +### Chair This Meeting 👇 + +Please [sign up](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit) for chairing a future coordination meeting. (There is even a [HOWTO guide](https://hepsoftwarefoundation.org/organization/running-meetings.html)).